YWCA Seattle | King | Snohomish is an Equal Opportunity Employer.  To read more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement

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Housing Compliance Specialist
Job Code:19-09009
Reports to:Asset Manager
Position Status:Regular Full Time
Home Site:Seneca
Location:1118 5th Ave Seattle, WA 98101
  
Summary:
The Housing Compliance Specialist provides administrative support (data entry, invoicing, reporting, and tracking) to SKC programs. In addition, this position is responsible for data entry for tracking purposes for SIS housing programs. 

This position has a social justice component that requires critical thinking through the lens of racism and intersections with poverty. Knowing the core principals of antiracism and grounding those principles in everyday work are required job skills and core values. As an equal opportunity employer, we highly encourage people of color to apply.

Responsibilities:

Contract Compliance Monitoring and Reporting                              

  • Monitor South King County (SKC) grants and contracts to ensure program compliance in areas such as funding requirements, expense levels, and cost effectiveness of services provided
  • Advise Housing/Domestic Violence program staff on contractual requirements for all levels of government funding
  • Coordinate and prepares SKC reports for YWCA contracts and sub-contracts
  • Keep SKC key staff informed on a regular basis of the status of fiscal and performance reporting
  • Develop and maintain constructive working relationships with governmental organizations and funders
  • Coordinate workload and completion of Specialized Integrated Services (SIS) Housing data entry for tracking

Revenue and Expense Monitoring and Reporting

  • Compile data, prepares and edits and submits contractor invoices (or federal drawdowns) and other required reports
  • Provide support to SIS Fiscal/Data Director with budget analysis and preparation
  • Monitor SKC program budgets to assure compliance and status; in accordance with YWCA guidelines
  • Develop and maintain SKC program and administrative fiscal reports and records
  • Ensure required copies of all contracts, reports, revenue and expense information are provided to YWCA Accounting Services Office and/or uploaded to SharePoint fiscal sites.
  • Provide assistance and support during program and YWCA annual audits

Systems Development and Maintenance

  • Assist in developing and maintaining a system of tracking fiscal and performance data for reporting grant and contract requirements for SKC programs
  • Maintain fiscal system and records on SIS fiscal intranet site
  • Provide standardized and ad hoc reports within the YWCA and to outside funders as requested or required
  • Coordinate and ensure quality client data from SKC programs and complete input and reporting for Client Track and HMIS/Safe Harbors data systems  

Supervisory Responsibility:

  • Supervise the SKC Office Manager position;  ensuring the day to day office operational and administrative duties are met on an efficient and timely basis.

Additional Responsibilities

  • Serve as an ambassador for the YWCA at all times, both formally and informally
  • Support ongoing organizational cultural competency
  • Complete documentation and reporting as required by funding sources
  • Assist with other special projects
  • Actively engages in the agency's Race and Social Justice Initiative (RSJI), and strives for racially equitible outcomes; takes responsibility for creating and maintaining a safe and welcoming community by making room for people of color, trans and gender-non-conforming folks, and other populations who routinely encounter systemic oppressions 
  • Adhere to all Volunteer Services protocol relative to volunteer usage, recognition and monitoring
  •  Attend required safety trainings and meetings; follow all safety and health guidelines, standards, practices, policies and procedures; and actively participate in the agency’s Emergency Preparedness program and activities 
  •  This position description generally describes the principle functions of the position, the level of knowledge and skills typically required and the general scope of responsibility. It is not intended as a complete list of specific duties and responsibilities and should not be considered an all-inclusive listing of work requirements. Individuals will perform other duties as assigned

Qualifications & Core Competencies:
  • Minimum of AA degree or equivalent occupational training in accounting, bookkeeping, business or related field
  • Five years minimum experience in accounting, contract management, and information systems management.  Additional experience will be considered as equivalent to education
  • Computer databases, spreadsheets, and word processing systems, including Outlook, Access, Excel, Word;
  • Organizing, prioritizing, and performing multiple tasks simultaneously
  • Strong time management to meet deadlines
  • Accuracy and attention to detail
  • Strong communication skills, verbal and written
  • Customer service orientation in working with YWCA staff, funders, and government agencies
  • Work independently and as a member of a team
  • Experience in SharePoint and HMIS/Safe Harbor is desirable
  • Experience working with communities of color and people from different cultures than your own
  • Demonstrated commitment to anti-racist principles
  • Demonstrated understanding of the intersection of racism and poverty
  • Core Competencies Expected: Problem Solving, Decision Making, Coaching, Achieving Measurable Results, Fostering Diversity, Social Justice Advocacy

Physical Demands:

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  In performing this position, the employee:

  • All positions at YWCA of Seattle | King | Snohomish are exposed to clients who have experienced or are experiencing trauma in various forms including but not limited to: domestic violence, sexual violence, homelessness, unemployment, financial hardship, etc.  As a result, staff are at risk of secondary trauma. Employees are encouraged to seek external support and maintain self-care when working indirectly or directly with clients 
  • Continuously uses speech, hearing, and sight abilities in performing job duties
  • Continuously and repetitively uses hands and wrists and frequent fingering, handling, grasping, and reaching in using computers, telephones, fax machines, and other office equipment and supplies
  • Continuously sits, often for extended periods while performing desktop activities
  • Continuously walks to other departments and occasional standing in performing duties
  • Frequent lifting and carrying of up to 5 lbs. of paperwork and files
  • Frequently bends and stoops while obtaining files in lower drawers

* Continuously over 80% time, Frequently 20-80% time, and Occasionally under 20% time


Hours, Rate & Benefits:
• Hourly rate: $17.99
• Hours per week: Full-time, 40 hours per week
• FLSA Classification: Non-Exempt
• Excellent benefits package including medical insurance, retirement plan, plus generous vacation, holiday and sick leave plans
• At the time of hire, employees may choose to voluntarily enroll in the Fidelity 403b Plan. Typically after two years of employment, employees are eligible to participate in the YWCA Retirement Fund